Reception and Administration Specialist- София

Reception and Administration Specialist
As a process transformation company, Sutherland rethinks and rebuilds processes for the digital age by combining the speed and insight of design thinking with the scale and accuracy of data analytics. We have been helping customers, across industries from financial services to health care, achieve greater agility through transformed and automated customer experiences for over 30 years.
Headquartered in Rochester, N.Y., Sutherland employs thousands of professionals spanning 19 countries around the world.

Sutherland is looking for a Reception and Administration Specialist to carry out administrative and facility management tasks and support all the functions that will ensure the smooth operation of the office.

Main Responsibilities:

Administration:

Client visits
• Ensure logistics around client visits are carried out in a highly professional manner, adhering to company’s corporate vision, mission and values;
• Serve as local POC for travel and accommodation arrangements;
• Assist and coordinate the organization of company meetings and events;

Documentation Data Base
• Keep all relevant registers and ensure all company communication is documented and filed;
• Prepare expense reports on a monthly basis/upon request by management

Visa related activities
• Prepare and coordinate all activities related to invite letters issuing;

Customs clearance related activities
• Prepare and coordinate activities and documents related to customs clearance of goods and/or equipment shipped to/from Bulgaria;

Procurement
• Create and maintain vendor database with contact details and quotes;
• Create, maintain and update/adjust inventory lists on regular basis;
• Assist and/or prepare and distribute RFQs to vendors for purchasing Non-tech materials; office equipment; advertising materials and other stationeries;
• Process and dispatch all commercial invoices and protocols post service rending and/or material delivery to Finance for release of payment;

Vendor Relationship Management
• Responsible for communication and coordination between all vendors related to facility management

Marketing Related Activities
• Assist in preparation of marketing materials/ data
• Assist in organizing all company’s marketing related activities

Facility maintenance and facility upgrades
• Keep a register of the required facility maintenance activities and upgrades
• Coordinate with vendors on execution of the facility upgrades
• Coordinate with vendors on invoices, coordinate with finance teams on payment approvals, delivery receipts, protocols of conformity etc.

Overall responsibilities
• Fulfill all tasks in a timely manner and within the specified deadlines;
• Stick to the company’s internal policies and procedures;
• Work in strict confidentiality.


Qualifications:

• University or high school degree
• Excellent command of English and Bulgarian
• Excellent computer literacy ( MS Office, Outlook Express; Internet)
• Ability to easily work with all office equipment
• Excellent communication and organization skills
• Good understanding of facility maintenance
• Civil and/or Technical background is an asset
• Excellent organizational skills
• Excellent multitasking skills
• Responsible, loyal, energetic and self-motivated person
• Previous administrative experience

Life@Sutherland

• Competitive salary
• Salary increases upon reached milestones
• Attractive performance incentives
• Unique social benefits package which includes: Additional Health Insurance; Life Insurance; Food Vouchers; Transportation Allowance
• Employee recognition programs
• Unique Training & Development Opportunities (E-learning & Classroom modules, International Certifications)
• Monthly/Quarterly Rewards & Recognition Programs


If you find this opportunity suitable for you and you want to develop your career in a company which upholds highest industry standards, please send your CV (in English).

The information provided by you is personal and will be protected.

Only the shortlisted candidates will be contacted.