Operations Assistant - Bulgarian & English
Do you want to join an established Dutch company and its new shared service centre in Varna, Bulgaria? Then keep reading.

Who Are We?

With over 30 years of experience, Blue Lynx is a recognised market leader in the niche sector of multilingual talent acquisition and HR solutions. We work for international businesses in the Netherlands and abroad. Our clients, candidates and in-house staff are Dutch, Bulgarian and internationals who share a globally oriented mindset.

In 2019, our company opened its first office in Bulgaria and it was a major success. Thanks to the hard work of our employees, we are excited to continue growing in Varna, Bulgaria.

Blue Lynx has a great reputation thanks to the professionalism and work ethic of its fun multicultural team - a group of people who are passionate about what they do and share the Blue Lynx core values, mission and vision. Sounds like a team you would like to join? Great! We are looking for an Operations Assistant, so keep reading to find out more about the role.

Job Profile for Operations Assistant
Responsibilities will include but not be limited to:

Provide all-around HR and Operations support on HR activities in the Netherlands and Bulgaria, for example:

Assist with administering and creating digital HR documentation and personnel files
Assist with managing the online HRM tool and completing all necessary onboarding, offboarding and payroll procedures for both internal and external employees
Assist with handling all HR emails and telephone calls in a timely and courteous manner
Assist with administering leave overviews and proper leave administration for both the employee and Blue Lynx as well as administering illness and supporting with necessary reporting and overviews for insurance, ARBO and the relevant authorities where necessary
Assist with creating and issuing amendment letters and contracts
Assist with preparing and issuing letters of reference or completing online reference checks
Liaise and coordinate with our recruitment team regarding new employees and on boarding’s
Complete new employee onboarding processes both face to face and remote
Assist with completing contractor hourly rate calculations
Assist with completing over the phone HR check-ins with both contractors/employees and our clients
Assist with completing all Bulgarian HR procedures in line with Bulgarian labour law
Assist with monthly timesheet and expense sheet processing
Assist with payroll input and processing and monthly mutations
Assist with 30% ruling, IND and pension procedures
Research-keeping up to date with laws and legislation and HR trends in The Netherlands and Bulgaria
Support with HR projects both internally and externally
Provide support with organising team events, team buildings and team celebrations
Support the office operations, maintenance and facilities including supplier management i.e. Vodafone, procuring office supplies, etc.
Act as the back-up for the HR Business Partner
Work alongside all back office team members supporting with business operations, finance and facilities where and when needed

Candidate Profile for Operations Assistant

Ideally, you have a few years of working within HR or office operations. Experience with an online HRM tool is an advantage. Experience within the Dutch market is an advantage.

Must be fluent in Bulgarian and English, both written and spoken. Any additional European language is an advantage
Minimum 1 year of work experience in a corporate or agency environment
Excellent MS Word, Excel and Outlook skills
Excellent telephone manners and comfortable on the phone
Proactive self-motivator
Independent thinker and problem-solver
Good planning, coordination and prioritisation skills
Great attention to detail
Able to meet and exceed deadlines and KPI’s
Must have a no-nonsense attitude, be discrete and diplomatic
Willing and able to go the extra mile when needed
Must be able to multitask and work in a dynamic and ever-changing environment with a large volume of work
Must be able to switch easily between tasks and handle a diverse and unpredictable workload
Excellent communication skills
Must have a good sense of humour and be a people person

What Blue Lynx Offers

Competitive salary in line with experience
40 hour working week
22 paid vacation days and all Bulgarian National bank holidays
Assistance with travel costs to and from work
Flexibility to work from home both during and after the Covid pandemic
Monthly company performance-based bonus scheme eligibility
Annual company performance-based bonus eligibility
Recruitment referral bonus scheme eligibility
Multi-sport card 50/50 contribution
60 lv net Food voucher
Joining an established international company with 2 offices in 2 countries
Ongoing training and mentoring
Flat organisational structure, young and vibrant working environment
Brand new modern office, conveniently based near good public transport links and parking spaces for car owners
Lots of room to grow as an individual and grow within the team and organisation
Fun company social events (post-Covid)

Изисквания към кандидата

Езикови познания:
Английски език

Трудов опит:

Ние предлагаме

Вид заетост:
Пълен работен ден

Срок на заетост:

Ниво в йерархията:
Административен персонал, Служители

Човешки ресурси
Административни и офис дейности
Населено място:
Гр. Варна
бул. Сливница 178
Blue Lynx
Фирма/Организация Директно търсеща служители
Детайли за организацията:
Повече информация за Blue Lynx може да получите ТУК
Внимание: Некоректни потребители публикуват обяви на импулсни телефони започващи с 0481, 0871, 0881, 0890, 0891, 0900.

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