Executive Assistant to Chief Cloud Infrastructure Officer

As Acronis is dedicated not just to Cyber Protection but to the general protection of its potential and current employees, recruitment and onboarding process are being held online during the current global COVID-19 situation.
Acronis has pioneered the new IT discipline of Cyber Protection, which combines data protection and cybersecurity into a unique and integrated approach. The Acronis Cyber Protect solution is a ground-breaking approach with innovative technology that is revolutionizing the industry as we know it. Acronis is entering an exciting phase of rapid-growth and expansion, and has recently received a $250 million dollar investment from CVC Capital Partners, bringing our total valuation to more than $2.5 billion. So we are looking for more talented and hard-working individuals who are ready for a new challenge and will join us on our mission to protect the digital world!

As an Executive Assistant, you’ll be at the center of fast-paced activity, using your superior organizational, project, and time management skills to support team and office needs. It is critical that you use discretion and confidentiality working with sensitive information and key stakeholders across the organization. The ideal candidate is a master of logistics planning, has the ability to anticipate needs, incredible attention to detail, and flawless execution of multiple priorities.

Acronis is a truly global firm—to be successful in this role you must thrive in diverse environments, have exceptional communication and interpersonal skills, and flexibility in order to work with the team across variety of seniority levels and time zones. We are looking for someone who takes pride in being a go-to resource and culture-carrier for the team. A positive, growth mindset and willingness to help wherever needed is required and the opportunity to grow personally and professionally, here at Acronis, is endless.

WHAT YOU'LL DO

Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters, coordinate internal and external meetings
Organize domestic and international travel including flights, hotels, transportation, expenses while considering required travel Visas, costs, and proper documentation
Assist with on-site logistics for events including attendees, agenda planning, and other business-related meetings and event activities as needed
Be the business partner to Acronis’ Chief Cloud Infrastructure Officer
Help track status of key projects assigned, make sure progress is made, regular status reviews happen across the team and with your executive
Own creation of executive materials for executive meetings and reviews, including coordination with contributing members of staff and their respective teams
Help structure team organizational cadence, one-on-ones with direct reports and key team members, cross-team coordination, planning, and reporting processes
Help maintain organizational structure, roles and responsibilities, status of key hires, key personnel matters, other matters delegated by the executive
Manage information flow in a timely and accurate manner
Other administrative and project duties as requested
WHAT YOU BRING (EXPERIENCE & QUALIFICATIONS)

5+ years of experience as an Administrative Assistant / Office Administrator
2+ years of experience as an Executive Assistant
Excellent MS Office knowledge, including Outlook, Word, Excel, and PowerPoint
Proven experience supporting an executive in a multi-national, multi-lingual, multi-cultural organization
Strong organizational skills and ability to structure and prioritize work in a fast-paced environment and handle multiple tasks concurrently
Responsive, open-minded, and able to switch gears at a moment’s notice
Have ability to meet deadlines in a fast-paced quickly changing environment
Impeccable attention to detail
Service-oriented, positive personality, and proactively anticipates needs without being asked or directed
Sound judgement and high integrity with ability to handle confidential information with discretion
Ability to work in dynamic international work environment
Flexibility to work across multiple time zones and travel as needed
Exceptional verbal, written, and interpersonal communication skills
Fluent English
WE OFFER:

Attractive remuneration
Public Transport Support
Multisport card
Additional Health & Dental insurance
Annual paid leave of 25 working days
Free fresh fruits in the office
Free drinks (Coffee/Tea/Water)
Free parking slot
Tickets for conferences and seminars
Challenging atmosphere and interesting projects
Future career development in a multinational company
Offsite events and parties
Acronis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, marital status, national origin, physical or mental disability, medical condition, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, gender identity or expression, or any other characteristic protected by applicable laws, regulations and ordinances.